Annual & Board Meeting Minutes 1-20-2016

CONDOMINIUM ANNUAL MEMBERSHIP MEETING
1/20/2016
6:30pm

MARBELLA LAKES CLUB HOUSE
6664 MARBELLA LANE
NAPLES, FL

MEETING CALLED TO ORDER

  • Meeting called to order at 6:30pm on January 20, 2016.

    DETERMINATION OF A QUORUM

  • A quorum is not needed for the election of directors. Five positions are available and five owners submitted their names.

PROOF OF MEETING NOTICE

  • Proof of the meeting notice was provided.

    APPROVAL OF MINUTES

  • A motion to approve the minutes from the last meeting (1/21/2015) was made by David Schroeder, seconded by Michael Francis and unanimously approved.

    ANNOUNCEMENT

  • Mike Francis thanked Katy Avalone (prior Condo Board President) for doing an outstanding job for the Association. Mike also thanked Peter Whiteley for the financial assistance over the past year..

PRESIDENT REPORT

  • The Association forged an agreement of settlement with GL Homes for $42,000. This includes reimbursement for every repair and replacement we made and included every item for which we requested reimbursement. This paid for the exterior lights, garage door painting, and roof repairs and cleaning.
  • We have developed a harmonious and cooperative relationship between our Condo Board and the Master Board to the benefit and well being of the entire community. Working in concert with each other has produced positive results for our condo homeowners and single family homeowners.
  • All roofs have been inspected and repaired and all cracked tiles on our 26 buildings have been repaired.
  • All our garage doors have been sanded and painted.
  • Our exterior lights that were faded and peeling are in the process of being replaced on all 26 buildings.
  • All driveways and walkways have been power washed.
  • Our roofs have been power washed and sealed.
  • We are in the process of painting six buildings this year. We have also locked in tis year’s price for next year for 5 more buildings. We are replacing the shutters on all the buildings we are painting.
  • We have a new landscaping company and we have started replacing dead and shabby plantings in our front beds and, because the Crotons were constantly dying off, we replaced the Crotons with Allamandas which are heartier bushier and glower. The Crotons we removed were then planted in the open filed on Laguna to bring color to that area.  We have replaced the dying and sparse silver tip bushes in the back of the condos with coco plum bushes.  We also replaced additional plantings around the condo areas.  We are in the process of replacing our dead sod.
  • We mulched all the plantings in all 26 buildings.
  • $100 credit for two quarters was issued to all condo residents in 2015. At our Budget Meeting in November, the board passed a resolution to credit every condo resident $100 for the four quarters in 2016.
  • In concert with the HOA, we hired a maintenance man to supervise our vendors and perform fix-it jobs. We rented a storage unit to store parts and items he will need.
  • Our handyman is in the process of painting mailboxes and replacing fading mailbox numbers. Mike thanked Bob Craft for his idea on having the mailbox numbers replaced..

FINANCIALS

  • The Association will have approximately $25,000 in surplus for the year of 2015. Mike asked the members present to vote in favor of rolling over the funds to be available for use in 2016.  The majority of the members present voted in favor of rollover.
  • Mike passed out the Balance Sheet ending 12/31/15. Summary of finances: $296,404.57 in Operating and Security Deposits. $550,561.60 in the Reserve Account.  $3,281.01 in Receivables. $857,871.83 in total assets. $82,967.53 in current Liabilities. $25,594.15 current surplus for 2015.

    COMMENTS

  • Pietro Marmorato thanked the Board for all their hard work over the past year.
  • Two issues were brought up; Lack of landscape response from Landcare and the condition of the Lakes. Mike Francis stated these two issues are handled by the Master Association. Mike did stated that the Lakes are improving and he is working on aerators for the lakes and what is the best type of plant to have in each lake.

ADJOURNMENT

  • Hearing no further business to come before the Membership, the meeting was adjourned at 6:50pm.

Respectfully Submitted,
Tricia Gwinn, CAM
Recorder for the Secretary

CONDOMINIUM ORGANIZATIONAL MEETING
1/20/2016
6:54pm

MARBELLA LAKES CLUB HOUSE
6664 MARBELLA LANE
NAPLES, FL

MEETING CALLED TO ORDER

  • Meeting called to order at 6:54pm by Anthony Barbieri.

    DETERMINATION OF A QUORUM

  • A quorum was established with Anthony Barbieri (by phone), Mildred Tufano and Eileen Shanbrom, present.

    PROOF OF MEETING NOTICE

  • Proof of the meeting notice was provided.

    SLATE OF OFFICERS

  • A motion was made by Eileen and seconded by Mildred to approve the following slate of officers:
  • President: Julie Kowalke
  • Vice-President: Anthony Barbieri
  • Secretary: Neil Langford
  • Treasurer: Mildred Tufano
  • Director: Eileen Shanbrom

    ADJOURNMENT

  • Hearing no further business to come before the Board, the meeting was adjourned at 6:55pm.

Respectfully Submitted,
Tricia Gwinn, CAM
Recorder for the Secretary

Tricia Gwinn
Community Association Manager
Marbella Lakes H.O.A. “Proudly Managed by GRS Management Associates”
6664 Marbella Lane, Naples FL 34105
| www.marbellalakeshoa.com
D: 239-430-5690 |  F: 239-262-0113 Customer Service:561-641-8554

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